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Office Coordinator

Role and Responsibilities

The Office Coordinator is responsible for administrative duties for the CR Office and provide administrative support to all employees, related to the office is responsible of keeping the assets inventory and have a relationship with current and potential vendors.

DUTIES AND RESPONSIBILITIES:

• Performs customer service functions by answering employee requests and questions.

• Schedule’s meetings and interviews as requested by HR or General Manager.

• Perform general administrative duties such as but not limited to, filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, ordering supplies, sorting and distributing correspondence and maintaining database records.

• Files documents into appropriate employee files.

• Assists or prepares correspondence as requested.

• Supports the administrative part of the new hire process.

• Prepares new-employee files.

• Monitor office supplies inventory and place orders.

• Assist in vendor relationship management.

• Digitally manage inventory and create inventory reports.

• Maintain a clean and organized office environment.

• Coordinate invoice routing and monitor payments to subcontractors and vendors.

NECESSARY ATTRIBUTES:

• Excellent interpersonal and customer service skills.

• Excellent organizational skills and attention to detail.

• Working understanding of human resource principles, practices and procedures.

• Excellent time management skills with a proven ability to meet deadlines.

• Ability to function well in a high-paced and at times stressful environment.

• Proficient with Microsoft Office Suite or related software.

• Proficient in the English verbally and in written communications

• High-level of accuracy and attention to detail, flexibility, and ability to attend to competing priorities in an effective and timely way, while prioritizing effectively in a team environment

• Comfortable working in a highly visible role

• Attentive listener.

• Willing to take initiative and work independently when needed.

QUALIFICATIONS:

• At least one year’s related experience required.

• High School diploma required; Bachelor’s degree consider a plus.

• Experience working both independently and, in a team-oriented, collaborative environment.

• Strong oral, written, and interpersonal communication skills, sufficient for both internal and customer-facing communications.

• Proven ability to effectively manage and organize assigned

Job Type: Full Time
Job Category: Human Resources
Job Location: Heredia CR