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4 strategies to reduce your practice´s administrative burden

Administrative tasks can distract healthcare providers from what matters the most-patients. Implementing strategies can help you reduce your administrative burden for a more efficiently run practice.

The burden of managing operations, billing, scheduling, customer service, and providing medical care can lead to physicians’ burnout. Even for the most capable physicians, it is hard to “do it all”.

These administrative duties are demanding, and they often divert attention from physicians’ core focus of providing patient care.

Outsourcing some processes such as medical billing and coding can streamline practice operations.

Here are some recommendations medical practices can follow to alleviate their administrative burden:

Hire Qualified Staff

Finding great people can be a challenge. When hiring new employees in your practice, it is important to thoroughly vet them. The review of all incoming applications or resumes to check their experience in previous positions is essential.

Hiring competent staff allow providers to focus on enhancing the quality of care rather than administrative tasks and back office-processes.

Training and supporting your team are as important as hiring qualified staff. When training staff, you must be aware that everyone learns differently and at different paces. Cross-training staff members is key, so your practice isn’t overly dependent on one person.

Also, continued support is what retains great employees. Some things you need to consider to support your staff efficiently are:

  • Provide tools and resources.
  • Allow professional growth and development.
  • Communicate with your staff about career development.
  • Provide an open-door concept.

If you want to know more about how to hire qualified staff and improve the way you are managing your medical practice, read our blog What are some best techniques to improve your medical practice?

Use Technology Tools at your disposal

Explore and invest in software and services that provide automated solutions. Adopting solutions, such as a cloud-based EHR, outsourced RCM, or a patient engagement tool, can support your practice´s growth without increasing staff.

Analytical and practice optimization tools offered by Health Prime can provide you insights into your daily, weekly, and monthly performance by streamlining and improving office and billing processes.

Our business intelligence platform, Health Prime Datalytics, focuses on insights that other medical billing solutions neglect allowing you to monitor the overall health of your practice at a glance.

According to an American Medical Association (AMA) research article, an increasing number of physicians recognize digital health tools as an advantage for driving improved efficiency and safety in health care.

Freeing up provider time to focus on delivering the optimal patient experience means engaging the right experts to take on administrative burdens.

Choosing the right solutions partner can be as complicated as navigating an evolving healthcare marketplace. Fortunately, it can also be a positive game-changer for you, your patients, and the financial health of your business.

Know more about how to choose the right technology partner for your medical practice in our blog A Three-Point Checklist for choosing your Technology Solutions Partner

Prioritize & Delegate

Healthcare providers need to be focused on that matters most – patients. Handling administrative tasks and patient care at the same time can lead to burnout and pinhibit physicians from focusing on a good patient experience.

Medical practices should relieve this burden by organizing tasks, prioritizing what is important, and dividing tasks amongst the staff. This way each employee can focus on specific tasks that will allow the practice to run smoothly.

If your staff is not experienced enough or their workload is getting out overwhelming, you should consider outsourcing to a professional and experienced practice management and billing service.

Freeing up medical office staff can help them focus on more patient-centered tasks.

Outsource your Medical Billing Services

Outsourcing your medical billing can help you get paid faster, reduce your overhead expenses, and increase patient satisfaction.

Billing can be a time-consuming and rigorous process. By outsourcing these services, you will be able to:

  • Ensure maximum returns.
  • Reduce overhead expenses.
  • Increase patient focus.
  • Ensure compliance and guideline adherence.
  • Get financial transparency on your business.

If you want to know more about why you should outsource your billing services, read our blog 5 reasons to outsource your medical billing.

Health Prime is more than a vendor, we are a partner.

We aligned with your medical practice´s needs so you can meet your business goals and succeed. Our Revenue Cycle Management and Practice Management solutions allows you to collect what you are owed and gives you the features you need to manage your office efficiently.

At HP we believe in relieving physicians from administrative burdens so they can focus on what matters the most- patients.

If you want to know more about how you can reduce your administrative burden and get back to the joy of practicing medicine, reach out to our practice management experts at

Make sure you subscribe to our Health Prime blog. Stay tuned on all the latest updates on how to improve your medical practice and ensure you are getting paid for your work.

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